Rules & Regulations
It is the intention of Solebury Township to meet the objectives of Act 3 of 2008 as signed by Governor Edward G. Rendell on February 14, 2008, known as the "Right-to-Know Law". The full text of the Right-to-Know Law may be viewed and Downloaded Here.
Solebury Township has prepared Right-to-Know Request Forms using the Office of Open Records' uniform Right-to-Know Request Form. Copies of the Right-to-Know Request Forms can be downloaded by clicking here, for use when requesting records from the Solebury Township Administrative Offices. See the Police Department section of the website if you wish to request records from the Solebury Township Police Department.
- Solebury Township will accept written requests from the public by e-mail, U.S. mail, facsimile or in-person only by use of the Solebury Township Right-to-Know Request Form or the Pennsylvania Office of Open Records Request Form Available Here.
- Solebury Township will not accept Right-to-Know requests on other forms of communication unless accompanied by a completed Solebury Township Right-to-Know Request Form or a completed Pennsylvania Office of Open Records' Request form;
- Solebury Township will not accept or respond to requests received via telephone, verbal or written anonymous requests;
- Solebury Township will conform to the Records Retention Policy adopted by the Solebury Township Board of Supervisors on February 6, 2007, and destroy outdated records as applicable;
- Solebury Township will respond to all Right-to-Know Requests within a five (5) day period as required by Section 901 of the Right-to-Know Law and in conformity with the procedures developed by the Pennsylvania Office of Open Records Available Here.
Completed forms for Administrative Office requests should be submitted to the Solebury Township Administrative Right-to-Know Officer:
Gretchen K. Rice, Asst. Township Manager, Secretary/Treasurer
Solebury Township, PO Box 139, 3092 Sugan Road, Solebury, PA 18963
Office Hours: 8:00 A.M. to 4:00 P.M. Monday through Friday
Phone: 215-297-5656; FAX: 215-297-8402
Appeals from Decisions of the Administrative Right-to-Know Officer should be addressed to:
Commonwealth of Pennsylvania, Office of Open Records
Commonwealth Keystone Building, 400 North Street, Plaza Level, Harrisburg, PA 17120-0225
Solebury Township has established the following fee structure in accordance withthe law as established by the Office of Open Records:
- Copies: (A "photocopy" is either a single-sided copy or one side of a double-sided black-and-white copy of a standard 8.5" x 11" page) - .25 per page
- Certification of a Record: $1 per record, not per page. Please Note: Certification does not include notarization fees.
- Specialized documents: For example, but not limited to, blue prints, color copies, non-standard sized documents. Actual Cost of Reproduction
- Facsimile/Microfiche/Other Media: Actual Cost of Reproduction
- Redaction Fee: No Redaction Fee
- Conversion Fee: If a record is only maintained electronically or in other non-paper media, duplication fees shall be limited to the lesser of: the fee for duplication on paper; or the fee for duplication in the original media unless the requester specifically requests for the record to be duplicated in the more expensive medium. (Sec. 1307(e)).
- Postage Fee: Actual Cost of Mailing
Please Also Be Advised:
- Statutory Fees: Police Departments have the authority to charge up to $15 per report for providing a copy of a vehicle accident report. 75 Pa.C.S. §3751 (b)(2).
- Inspection of Redacted Records: If a requester wishes to inspect rather than receive a copy of a recor, and the record contains both public and non-public information, Solebury Township shall redact the non-public information. Solebury Township may not charge the requester for the redaction. However, Solebury Township may charge for the copies it must make of the redacted material in order for the requester to view the public record. The fee structure outlined above will apply. If, after inspecting the records, the requester chooses to obtain the copies, no additional fee will be charged.
- Fee Limitations: Except as otherwise provided by statute, the law states that no other fees may be imposed unless Solebury Township necessarily incurs costs for complying with the request, and such fees must be reasonable. No fee may be imposed for an the Township's review of a record to determine whether the record is a public record, legislative record or financial record subject to access in accordance with this Act. No fee may be charged for searching for, or the retrieval of documents. Solebury Township may not charge staff time or salary for complying with a Right-to-Know request.
- Prepayment: Prior to granting a request for access in accordance with this Act, Solebury Township may require a requester to prepay an estimate of the fees authorized under this section if the fees required to fulfill the request are expected to exceed $100.